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Website Design
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Marketing
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Practice Management
Medical / Health / beauty Practitioners
Get MORE CLIENTS for your private practice
What We Offer
In South Africa, over 500,000 healthcare professionals are all trying to build successful private practices, but being great at what you do doesn’t mean patients/clients will find, or stay with you.
Most practitioners struggle to get consistent clients, stand out online, turn interest into bookings, and manage their practices effectively.
We’ve spent nearly a decade building and scaling one of the largest independent psychology practices in the country. We know what people are looking for, and we've created a simple system that gets results.
Now we use that same proven system to help you build a practice that actually works with minimal effort.
Website Building, Hosting & Management
In this day & age, it's a basic essential to have the best performing website out there.
You need to know what people are searching for, and what they're looking for once they land on your website, and then also, how to set up a proper sales funnel that works automatically.
For your reference, with this system, Psych Central generated ~ R120k in revenue in it's first month of opening.
We'll
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Design, Build, Host & Manage your Website, to your spec.
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Design a sales Funnel into your website, based on your niche.
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24/7 Support
Our websites include a booking system with full automation, including documentation & payments.
Sales Funnel Setup
Having a good website is great, but without a proper sales funnel, it doesn't mean much.
Once a client lands on your website, it's still a process to get them into your practice.
We'll set up and train you on managing this simple & easy process.
We'll
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Setup you're email, with all templates ready to send with automatic replies.
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Setup your WhatsApp with auto replies and templates to convert clients.
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Setup your booking calendar with your available slots.
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Provide a short training to convert hesitant clients.
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Provide training on client retention and follow-up's.
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Setup automated email marketing campaigns to retarget your existing clients.
This process will eliminate the tedious work, allowing you to focus on what you do best.
Extras (Payments & Paperwork)
Part of a well oiled practice is sometimes the paperwork, Payments, processes & procedures.
We're all well aware of intake forms, consent forms, Scripts, Sick Notes, Referral Letters, Contracts, Etc.
We'll automate that system for you, so you don't need to chase clients for payments, documents, or anything else. Everything happens seamlessly in the background.
We'll
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Setup a Pay Gate which will allow your clients to pay automatically.
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Setup the system to automatically generate & send invoices for you.
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Setup the system to automatically send out Zoom links for all your online clients, & send your address to all in-person clients.
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You can choose which services you want and which you'll leave out.
Marketing & Optimization
This is where the magic happens.
Marketing is not only about knowing how to setup, run and optimize ads, it's also about knowing the health/medical/beauty industry, what people search for, where they'll go to find that service, which areas to target, and how much to spend on advertisement.
We've spent millions on marketing, learning from mistakes and observing the clients' behaviors. We know how to optimize your online presence & get the most out of the least money spent.
We'll
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Setup, build & manage your Google ads.
For any healthcare, medical or beauty practice, Google has proven to be the go-to for clients. It is usually not an impulse buy, but a curated decision, thus, we focus solely on Google.
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Setup Your Google business listing page so clients can find you on maps, which helps you rank much higher.
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Setup your Google sitemap, Which improves your organic ranking.
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Setup your Google analytics account, so we can track your progress and optimize.
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PLEASE NOTE, we charge a monthly fee of R2,500 for our marketing services, which EXCLUDES your marketing budget spent on Google.
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We require you to have a minimum budget spend of R5,000 per month.
Practice Management
This forms part of the success of a good funneling system.
We've seen so many businesses not respond in time, or not following through with the needed tasks to run successfully.
Our team is the best in the industry, taking every call, message or email seriously, and your practice will never have a down time.
This is evident by the numerous Goggle Reviews we've received, complementing our admin staff directly.
We'll
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Manage all leads & enquiries
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Manage all admin related communication between you and your clients
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Manage your diary, including bookings, cancellations, etc.
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Manage all billing, including invoicing, and claims submissions to medical aids.
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PLEASE NOTE: We can either use our own elected third party to manage claim submissions, or we can use any third party of your choice.
We generally use Healthbridge for medical aid claims
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PLEASE NOTE: Costs related to the specific software we use for medical aid claim submissions.
RECAP
Website
MANAGEMENT
OPTION 1
R2,900
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Website design
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Website Hosting
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Website Management
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Booking System Setup
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Email Automation
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Billing & Payment Setup
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Intake Form Setup & Automation
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Consent Form Setup & Automation
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WhatsApp Setup
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All Templates
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Sales Funnel Setup & Training
MARKETING
OPTION 2
R2,500
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Setup Google Ads
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Build & Manage Ads
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Setup & Manage Google business Page Listing
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Setup Google Analytics
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Setup & Manage Google Sitemap
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SEO Optimization
PRACTICE MANAGEMENT
OPTION 3
R6,900
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Client Liaison & Communication (Calls, WhatsApps & Emails)
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Manage Bookings
(Scheduling, Cancellations & Rescheduling)
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Manage Follow-Ups
(Manage Diary)
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Manage Payments
(Invoicing & Collections)
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Claim Submissions
(If Applicable)
OPTIONS & PRICING
Can you only choose 1 service?
Yes you can, but the magic lies in the combination of all 3 services.
Think about it, first, your ideal client needs to find you, that's where the marketing comes in, then, your website needs to funnel them to either book, or to contact you, and lastly, you need a procedure to close the deal.
Let's assume we only do your marketing, but your website doesn't funnel clients properly, then you'll think that our marketing doesn't work, right?
For this reason
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If you only want us to build and manage your website, you can choose only option 1, but,
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If you want us to do your marketing, then we would need to build & manage your website as well.
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The practice management is optional though, but,
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If you want us to manage your practice, you'll need to take the full package, including Website management, Marketing, and practice management.
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OPTION 1 - R2,900 (total)
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OPTION 1 & 2 - R2,500 + R2,900 + Google Ad Budget - R5,000
(total - R10,400)
NOTE: The R5,000 is what you'll pay Google
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OPTION 1, 2 & 3 - R2,500 + R2,900 + R5,000 + Practice Management - R6,900
(total - R17,300)
Final word
For most practitioners, these costs may seem exorbitant, but the truth is that sometimes you have to risk in order to get the reward.
Think about this, a decent practice manager or receptionist will cost you upwards of R18,000 per month, this doesn't include website management or marketing, so for less than this amount, you can get everything.
And the benefit is that it's month-to-month, and you can cancel at any time.
Hidden Costs
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As mentioned earlier, our service fee excludes your budget spend on Google, which is R5,000 per month.
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As mentioned earlier, costs related to the specific software used for medical aid claim submissions.
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Costs related to the specific software used for payments, for example Yoco. This is usually around 2.5% - 2.95% per R1.00